Shifting offices and executing a brand-new fitout is often the change many businesses need to perform and do business better.

The recent crisis, lockdowns, business strategy overhauls, and varying work policies have changed the way an organization operates.

Along with preparing a hybrid model mostly a future, flexible work policies, and a more permanent organization’s workplace policy you may be taking into account rebuilding your corporate space to favor your employees’ current needs better. You may also consider relocating to a new space altogether — and therefore structuring out an office that is more agile and leaner than before.

There are various ways that you can think of for cutting costs so that the fitout you imagine can get matched to your budget. Here are a few ways that can help you reduce costs:

Initiate with Project Management Office

Practically, it won’t be possible for you to supervise and implement the entire office fitout planning process all by yourself.

A Project Management Office (PMO) is an internal or external group that manages the project and ensures that it remains aligned with your firm’s larger business strategy. It helps systematize processes and methodologies and keeps an eye on progress by maintaining regular audit, recording, and reporting schedules. PMOs are accountable for preserving best practices and documenting project status and strategy in one place.

Be aware of acquisition and recycle furniture

Buying all new stuff for your new office may be enticing. But in reality, misunderstanding material requirements, time for raw material delivery, or over-estimating quantity can cause you to incur heavy costs unnecessarily.

Instead, you can plan to renovate, recycle and revamp the existing pieces to add character and relive nostalgia in the new space without purchasing completely new furniture when transferring to a new building.

Ameliorate natural light

Facilities managers are liable for tracking sustainability and environmental metrics while cutting energy costs so, there are a few remedies available for consideration. For example, adding windows in the construction phase can increase the office’s natural light, or using automatic blinds to maximize natural light will save money. If structural changes like bigger windows aren’t possible then different types of artificial lighting that resemble natural light, like LED bulbs are a must-see.

The main idea behind natural light is that it improves employee output, happiness, and performance, and also saves the company money due to a reduction in the need for so much building lighting.

Plough money into technology

Change in workplace designs has led experts to integrate them with technology. As this concept trends, it will affect the company culture and create a social community for workers. Modern office interiors and outdoor spaces need more curb appeal in comparison with traditional business spaces. Hidecor has created some of the amazing Virtual Office Tours for Big Basket, Titan, and some other brands. Here are some tips you can use to assure an office space has unique designs and technology.

Don’t deviate from the plan

Plan everything out properly and stick to it. Any huge change that comes midway brings price changes too which requires a substantial amount of money ultimately contributing to an extra cost for the organization. A sudden change in your plan may affect the amount of material you require, labor costs, and above everything else, time.

Get help from your PMO to finalize a plan first and keep track of the roadmap which you have prepared.

Connect with a professional Design & Build Partner

The best way to avoid any communication leak or expectation mismatch is to opt for the process of design and build both with the same integrated partner. The most effective option for you if you are working with limited turnaround time or have a tight budget to consider would be an integrated delivery model.

Trendy, competent workspaces that facilitate teams to do their best are not only for tech firms or global corporations. Whether you’re looking to move-up, refurbish or shift, we can transform your office space and manage everything from design to construction to realize greater business value.

A trendy and quirky workspace with cleaner air ventilation, greater areas of natural light,  to ensure that workers are mentally healthy during these stressful times.

AMC for facility management and services 

One little thing that can lead to some major hidden costs is lacking to account for operating facilities until after construction.

Tracking metrics and setting benchmarks becomes easier for facilities managers as they have access to both historical and real-time data. This detail enables facilities managers to hunt for new ways to save energy, cut costs, and optimize the workplace in other ways as well.

Ensure that your vendors think through every aspect of your technological requirements and other experience-oriented details in advance. That way, these requirements can be planned accordingly with other cost outlays such as ventilation, lighting, and fixtures far ahead.

In the fullness of time, effective management and excellent workplace blueprint both work in alliance with each other — and neither can be fully effective without the other. So understanding and implementing the transformative aspects of the future of work is important in helping you achieve business resilience. Talk to us to discuss how the workplace can help you survive and thrive in these times of unpredictability.

Contact anantha@hidecor.in for more details and learn about Hidecor’s workspace solution for your expanding business.